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How to CC in Gmail in a Proper Way

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As a Gmail user, there are often times when you want to know precisely how to CC in Gmail. CC is one of the features offered by Gmail. You usually want to use this feature when you would like to send an email to a group of people in order to keep them up-to-date on an event or a project without expecting an immediate response.

Want to know more about the CC feature in Gmail? In this article, you will learn the details on how to use this Gmail’s feature to make the process of sending emails to multiple recipients much more manageable. That way, you can save your time for other essential responsibilities.

What is CC and How to CC in Gmail?

Prior to knowing the step-by-step instructions for using the CC feature in the Gmail account, it would be best if you know what this feature is in advance. This way, you can get a better understanding of how to CC in Gmail, and how to optimize the use of this convenient email feature.

As briefly mentioned, the CC field, which stands for Carbon Copy is a feature that allows the users to write and send an email to more than one recipient. Thanks to this feature, all of the recipients will be able to see everyone who also receives the very same email from you.

However, how is the CC in Gmail different from the “To” feature? The latter is utilized for the main email receivers or those who must provide an immediate response to the email you have sent. The difference between these two features merely lies in the etiquette of sending an email.

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Ideally, recipients who receive emails through CC are not supposed to do anything after receiving the email. On the other hand, those who obtain emails through To are expected to take direct action after receiving the said email. The proper use of both functions determines who requires the information and who possesses action.

Well, how to CC in Gmail? Below is the detailed guide for using the CC via desktop to send an email to many recipients at once.

  1. Launch your web browser and go to the official login page of Gmail. Log into your account by entering your email address and the password. Once you successfully get access to your account, click on the “Compose” option and you will find an email compose page.
  2. Here is the essential step on how to CC in Gmail that you need to keep in mind. Type the email address of your main recipient in the “To” field. To separate several addresses, you can press the “Enter” key or use a space or even a comma. You must select the “CC” option at the right side of the window to send a copy of your original email.
  3. Enter all the email addresses of the additional recipients in the “CC” box. Keep in mind that this is to send a copy of your primary email. Determine the subject and the message you want to send before putting them into the provided fields.
  4. Be sure the message, subject, and email addresses are correct. Select “Send” and all of your recipients will get your email. That is how to CC in Gmail through your desktop. If you want to do this tutorial via your Gmail application installed on your smart mobile devices, the procedure is the same.
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cc in gmail

The Drawbacks on How to CC in Gmail

  1. All the email addresses are displayed to every recipient

The primary usage of CC is to send an email to various people at once. As a result, everyone is able to see the email address of those who also obtain similar emails. It can be considered risking everyone’s privacy. This method is usually frowned upon by many since it violates professional etiquette.

  1. No email personalization

Personalization is one of the most crucial components of every formal email that is designed to increase conversions. When you perform the tutorial on how to CC in Gmail, you will be losing the ability to personalize your email for all the receivers.

As you should know, personalized emails have approximately a 24% open rate and a 3.8% click-through rate. If you use CC, the open and response rates will certainly be affected. This is one of the primary reasons why you should avoid sending emails with CC unless it’s urgent.

  1. Impractical approach

Utilizing the instructions on how to CC in Gmail could be a great option as long as you limit the number of recipients. Even the recipients are too many; the deliverability rate of your email will decrease. Your email might be flagged as a promotional email.

It’s very likely that your emails will be banned. Should this frequently occur, your account may be permanently suspended. That is why it’s crucial to use the CC feature wisely.

  1. No stats or tracking available

One of the purposes of delivering several emails all at once is to engage every recipient. However, you won’t be able to obtain information about the response behavior of your email receivers. If you require such insight, you will need a platform that enables you to send multiple emails while also being able to track or even analyze the provided response.

  1. Unintentional click with the “Reply All” button
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Another significant issue while utilizing the CC function is that it’s possible for your receivers will accidentally select the “Reply All” option rather than the “Reply” option when they have to send an email response. If one accidentally presses the “Reply All” button, their email will immediately broadcast to each address engaged in your email, which might be embarrassing.

Sending an email to a large number of people doesn’t have to be a time-consuming and overwhelming task. There are many platforms provide service to manage the delivery of multiple emails to be much more manageable.

However, you should never overlook the CC feature offered by Gmail. While the process of how to CC in Gmail comes with several drawbacks, as long as you can limit the number of people you want to send the email to, there shouldn’t be any major issues.

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